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Terms and conditions

European Masters Games 2023, Tampere, Finland

I acknowledge and accept that for my request to participate in the Games to be accepted by EMG2023 Tampere, I must agree to the following terms and conditions of admission.

I acknowledge and accept that these terms and conditions may not be amended.

I acknowledge and accept that if my request to participate in the Games is accepted, I will participate in the Games and in the associated activities at my own risk and that EMG2023 reserves the right to modify any aspect of the activities at the Games at any time and for any purpose whatsoever. Such modifications may include, but are not limited to, varying the sports, events or applicable age groups that comprise the Games Activities and/or rescheduling or cancelling any of the Games Activities.

I acknowledge and accept that I will not be entitled to assert any claims against EMG2023, IMGA or city of Tampere or any sporting organisation for any damages incurred by me as a result of such modifications.

I acknowledge that EMG2023 follows the regulations of IMGA and the state of Finland of possible restrictions of participants for example due to visa or other regulation.

1. INTERPRETATION

For the purpose of these terms and conditions:

‘Claim’ shall designate and include any action, lawsuit, proceeding, claim, request, damages, costs or expenses howsoever they arise that includes but is not limited to negligence.
‘EMG2023’ shall refer to the European Masters Games Tampere 2023 organisation, its Organising Committee, officers, employees, agents and volunteers.
‘Games’ shall refer to the European Masters Games Tampere 2023.
‘Games Activities’ shall refer to performing or participating in any capacity in any authorised or recognised Games sport, event or activity.
‘Images’ shall refer to any photos or electronic images and/or recordings.
‘IMGA’ shall refer to the International Masters Games Association.
‘Rules’ shall refer to the rules, regulations and policies of EMG2023 and the rules of the sports governing any activity at the games in which I participate as varied from time to time.
‘Third Party’, whenever there is a transaction between two or more people or entities, any other person or entity who does not have a direct connection with the transaction but who might be affected by it.
‘WADA’ shall refer to the World Anti-Doping Agency.

2. REGISTRATION

My application to participate in the Games may be accepted at the discretion of EMG2023. In particular:

(a) I acknowledge that the closing date for registrations for the games is May 1 2023 and that if my application arrives incomplete and/or after said date I am aware of the fact that my application will not be accepted.
(b) I am aware that some sports may have a maximum number of participants and that EMG2023 reserves the right to accept entries in order of receipt, until the maximum number of entries is obtained. I also acknowledge if insufficient entries are obtained age groups may be combined or events cancelled.

EMG2023 and other competent authorities reserve the right to change the dates, times and venues of the sports as a result of unforeseen circumstances that include, but are not limited to, instances of force majeure, any security measures or organizational requirements. EMG2023 assumes no liability whatsoever for omissions or default, non- compliance, negligence or otherwise, for any third-party suppliers, any airline companies, bus operators, shipping companies, hoteliers or other entities that provide services in relation to the accommodation package.

3. FITNESS AND REQUIREMENTS

I declare that I am medically and physically fit and able to participate in the Games and in the associated activities. I understand and accept that EMG2023 will continue to rely upon this declaration as evidence of my fitness and ability to participate.

4. INJURY PROCEDURE

I acknowledge and agree that if I sustain any injury or illness while participating in the Games Activities, I authorise EMG2023 to perform, administer or obtain any medical attention as deemed necessary by EMG2023.

I acknowledge and agree that I am personally responsible for any expenses incurred as a result of any such injury or illness, including expenses relating to transportation, hospitalisation, medical treatment and anyother related services or treatments performed or administered.

5. RULES

I agree to abide by the Rules and all the written and oral instructions that may be issued or provided by EMG2023 from time to time.

I acknowledge and accept that if I am unable to abide by the rules or the instructions given by the organisation, I may be disqualified from the Games or from any activities at the Games. I agree, at all times, to participate in the Games with fair play, sportsmanship and I shall not behave in a way that is detrimental to the good order, reputation, safety, security or discipline of the games or EMG2023.

6. WARNINGS

Games Activities can be inherently dangerous. I acknowledge that I am exposed to certain risks during Games Activities including but not limited to:

(a) I may be physically or mentally injured, impaired, maimed or killed;
(b) other participants may act dangerously or with lack of skill;
(c) conditions may be hazardous and may vary without warning or predictability;
(d) organisers, officials, venue owners/operators and any agents or representatives of any of them, in charge of an event may be obliged to make decisions under pressure of time and/or events;
(e) any policy of insurance in respect of my health or life may be voided;
(f) my property may be damaged, lost or destroyed.
I acknowledge that accidents can and often do happen which may result in me being injured or my property being damaged. I have read and understood this warning and accept and assume the inherent risks in participating in the Games Activities

7. INSURANCE

I acknowledge that any fees paid by me to EMG2023 do not include any personal accident insurance. I acknowledge that EMG2023, IMGA, city of Tampere or any sporting organisation that is assisting EMG2023 with the conduct of the Event have not taken any responsibility for approving, nor provided any advice about, the scope or adequacy of any insurance policy I may take out.

8. AGE POLICY

I agree to observe the prescribed age limit as indicated on the registration form. I agree to furnish photographic proof in relation to my age when invited to do so by EMG2023 or its staff.

9. ANTI-DOPING POLICY

The use of WADA banned substances and methods by a competitor is prohibited during the Games. I acknowledge and agree that EMG2023 (and its appointed agents) reserves the right to subject any registered competitor, at any time, during the period of the Games to a test for the purpose of testing for banned substances or methods as prescribed by WADA. EMG2023 recognises that some substances which are banned by the WADA may be permitted on the provision of suitable medical evidence.

10. PRIVACY POLICY

I agree that the registration database will be shared with IMGA for promotion purposes of the future Masters Games and Masters sport in general. The personal information of participants shall be used in accordance with relevant rules and regulations including IMGA Privacy Policy.

11. USE OF IMAGES AND OF THE LOGO

I acknowledge and accept that photographs may be taken of me during my participation in any of the activities at the Games. I recognise and accept that such images are the property of EMG2023 and IMGA and that EMG2023 and IMGA may publish, reproduce, modify and otherwise use (including authorizing third parties to do the same) the images for promotional or other purposes (including, but not limited to, art, advertising, commerce, visual documentaries, merchandising or television coverage) without my further consent being necessary. All the persons participating at the games accept, without any consideration being paid, that their own voice, images and photos may be broadcast live or in a pre-recorded version or in any other form whatsoever and used by the mass media present. The persons participating in the games may not record or broadcast any sound, images, comments, results and/or statistics on the games except for personal/private use.

In addition, I provide my consent for EMG2023 to use my name, my image and my performance in the activities at the Games, at any moment, howsoever disclosed, in order to promote EMG2023 and/or the Games.

I also acknowledge and agree to not make any unauthorised reproductions of the Games’ logo or use the words “European Masters Games Tampere 2023” or any variation thereof, on any form of merchandise, promotional material, personal or team clothing, stationery, or other product.

12. PAYMENT

I acknowledge and agree that the registration is confirmed only upon receipt of full payment of the participation fee. Any extra bank transfer fees will be charged to the customer.

13. REFUND POLICY

I acknowledge and agree that any requests for refund of any fees paid to EMG2023 by me will only be considered if it has been received prior to the closing date of entries. All refund requests must be in writing and with the medical certificate to certify the impediment.

An 50€ administration fee will be deducted from any refund. If the cancellation is made due to force majeure, (for example natural disasters, pandemic situation) or due to the event cancellation, the full amount will be refunded.

14. THIRD PARTY REGISTRATION

Where I am nominating a third party to be a participant in the Games, I warrant that I am expressly authorised to complete this entry on behalf of the third party that I am nominating. I also warrant that:
(a) the third party has authorised me to accept the EMG2023 terms and conditions of entry.

(b) I will provide the Third Party with a copy of these terms and conditions upon completion of this registration process; and
(c) I will inform the Third Party that they will be deemed to have accepted these terms and conditions upon participation in the Games Activities.

15. APPLICABLE LAW AND PLACE OF JURISDICTION

These terms and conditions shall be construed in accordance with and governed by the laws of the republic of Finland. Its form, execution, validity construction and effect shall be determined in accordance with the laws of Finland and the parties submit themselves to the jurisdiction of the courts in Finland.

I warrant that all information provided to EMG2023 is true and correct. I have read, understood, acknowledge and agree to these terms and conditions including the warning, exclusion of implied terms, release and indemnity.

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